VENDOR SERVICES GUIDE
The Vendor Services Guide (VSG) is a very helpful, 32-page PDF you can download, print, share.
Alternatively, you may wish to selectively download just the individual forms you require below. All these forms are also included in the full VSG.
- Vendor Insurance Form (K&K)
- Booth Accessories (Tents, Tables, Chairs, Skirts)
- Landscape Services (Hay, Mulch, Plants etc.)
- Additional Name Badge Request
- Additional Electric Request (only if you need more than one 110v Duplex outlet)
- Camping Reservation Form
The Sunbelt Ag Expo has established itself as a must-attend event for anyone in agriculture. Static exhibits, a working farm, equipment demos, driving ranges and educational opportunities combine to make Expo the most comprehensive farm show in the Southeastern United States. Over 1200 companies exhibit in this one-stop agricultural marketplace each year and 75% of these companies are repeat exhibitors.
Instructions: If you are a returning or prospective exhibitor, please read the following information carefully. It gives detailed instructions on how to make your exhibitor registration valid. Sunbelt reserves the right to the final decision on accepting contracts and making space assignments – no specific space is guaranteed.
Official Show Guide: Exhibitor contract must be paid in full and a valid insurance form must be on file by August 1 to be listed in the Official Expo Show Guide published by Farm Press.
Deposit: Your contract will not be processed without the minimum 50 percent deposit. We accept checks and all major credit cards.
Insurance: Proof of insurance coverage in the amount of 1,000,000 naming Sunbelt Agricultural Exposition as an additional insured must be received with the contract. An update should be sent as needed. Deadline for proof of insurance is October 1.
Q. I have just heard about this show and I would like to exhibit. What do I need to do?
A. Please use the following link https://sunbelt18.exh.mapyourshow.com/6_0/boothsales/
and choose I Need Space
Q. What comes with an outside lot or inside booth?
A. Outside lot includes 1-110v electrical (additional 110v is $75, 220v is $100 and must be ordered in advance. Outside lots: Tents, tables, chairs, etc. are extra. Continuous water supply is available only in select areas.
Inside booths include pipe and drapery and 1-110v electrical. Tables, chairs, carpet, trashcans etc. are not included and should be ordered from American Pavilion (see above tent, table, and Chair) using the form provided after your complete registration.
Q. Can we sell items and allow the person take them out of the grounds during show?
A. If the visitors can carry it out in their hand safely, yes. For further information or clarification talk with Wendell Brown Jr., Exhibitor Coordinator prior to show.
229-985-1968 or Wendell@sunbeltexpo.com
Q. Can I leave a vehicle parked on my exhibit space?
A. Only if it is an integral part of your exhibit and you have requested and have been approved for the vehicle to remain on your lot through show time. You must email your request to Wendell Brown Jr. by September 1. Wendell@sunbeltexpo.com
Q. What is the earliest I can set up & when does security begin?
A. Outdoor may set up beginning on Tuesday 10/10.
Indoor may set up beginning at 8:00 a.m. on Saturday 10/14.
Nighttime Security begins at 6:00 p.m. on Friday 10/6
24-Hour Security begins on Friday 10/13
Q. What time can I get in each morning of the show?
A. Gates open for Exhibitors at 7:00 a.m.
Q. How do I get my display I shipped in and how do I send it back?
A. Shipping & Receiving instructions are included in the Vendor Services Guide. Charges will be applied to both inbound and outbound shipments. Please refer to pricing structure in Vendor Services Guide.
Q. Do you have a group rate?
A. Group tickets may be purchased and printed online beginning Aug. 1.
Advance online tickets are sold at a discount. Please refer to online ticket sales page.
Q. What are your space sizes & costs?
A. Please download the pdf for booth sizes, lot sizes and pricing
Q. Do I need insurance?
A. Yes, it is mandatory! A Certificate of Insurance must be on file with Expo prior to set up. The second party warrants that it has in effect and shall maintain for the period of this agreement for the mutual benefit of both parties a policy of public liability insurance against claims for personal injuries or death, or damage to property occurring upon, in, or about the herein rented premises, in limits of not less than $1,000,000 combined single limit by virtue of second party’s authorized signature. The second party will supply a certificate of insurance naming Sunbelt Ag Exposition Inc. as additional insured.
Q. Can I get my exhibitor badges early?
A. Yes. You must submit your request based on the badge allocation form in the Vendor Services Guide. Email your request to Wendell@sunbeltexpo.com if your request is approved you will be charged a minimal fee. You will still be required to check in when you arrive on site.
Q. Can I bring my own tent?
A. Yes, if you own it. If not, all tents must be ordered through American Pavilion. Please see order form in Vendor Services Guide.
Q. When can I re-stock my lot or inside space?
A. After 5:30 p.m. to 6:30 p.m. daily
Q. Can I bring a golf cart or ATV onto the Expo grounds?
A. No, any special requests must be submitted to Wendell@sunbeltexpo.com for approval.
All special requests must be received prior to September 1. No requests accepted after September 1.
Q. Are pets allowed inside the exhibit area?
A. No – pets are not allowed
Q. When is the last “Official” date to be in the Official Expo Show Program?
A. Completed application and total exhibit fee must be received by August 1 for firm name to appear in the official EXPO program.
Q. What are the Show dates
A. October 15-17, 2018